Capital Improvement Program
The school system’s capital budget funds the construction of new school facilities and provides for renovations, additions, roofing and barrier-free projects, technology equalization and the purchase and/or relocation of portable classrooms for existing facilities in the first year of the six-year Capital Improvement Program. The Facilities Services Division is the FCPS office responsible for preparing enrollment projections, updating the Educational Facilities Master Plan and preparing applications for funding to the County and State.
View the FY16 School Construction Fund Capital Budget (Adobe PDF File, opens in new window)
Annual Capital Improvement Plan Update Cycle
April. System wide 10-year enrollment projections updated and submitted to State Office of Planning for approval.
April/ May. Board of Education (BOE) meets to discuss school planning issues and major capital project priorities for future years. Staff compiles and prioritizes systemic renovations.
June. FCPS Facilities Planning Department staff drafts annual update to the Educational Facilities Master Plan (EFMP) including 10-year enrollment projections for individual schools and the proposed 6- year CIP.
July. Budget calculations completed for next CIP submission and included in EFMP. Superintendent submits recommended EFMP to State Office of Planning for review.
August. Superintendent’s recommended EFMP presented to County Planning Commission for review and finding of consistency with County Comprehensive Plan. Superintendent’s recommended EFMP presented to BOE.
September. BOE public hearing held regarding Superintendent’s recommended EFMP. Governor releases proposed total statewide budget for school construction funding for the following fiscal year.
BOE gives final approval to the EFMP and CIP.
October. BOE approves prioritized State funding requests for next fiscal year with County Executive support. FCPS staff updates enrollment projections for next school year based on actual September 30 enrollments. Capital project applications submitted to the Maryland PSCP for state funds. State PSCP staff meet with FCPS staff to review project requests.
November. Capital project funding applications submitted to the County staff for county funds. Maryland Public School Construction Program staff recommendations released.
December. PSCP staff recommendations presented to the IAC, which finalizes approvals after review of appeals from local boards of education.
January. State Board of Public Works meets to approve IAC recommendation and hear appeals from local BOEs. County and FCPS staff meet to review project needs and funding availability.
February/March. County Executive reviews all County CIP funding requests and staff recommendations and holds a public hearing regarding CIP requests.
April. County Executive releases Proposed CIP.
April/May. County Council holds public hearings on County Executive Proposed CIP and approves final Capital Budget and 6-year CIP. BPW approves additional capital projects. State makes final decisions on upcoming capital budget project funding. Cycle begins again for next fiscal year.
July. Funds for county- and state-approved projects available July 1.
BOE – The Board of Education of Frederick County is an elected board responsible for preparing and updating the EFMP and preparing funding requests to the county and state.
CC – The County Council is a county-elected group responsible for reviewing all county CIP project requests, including BOE requests, and allocating funding within budget limits.
BPW – The Board of Public Works is a committee chaired by the Governor that includes the State Comptroller and State Treasurer. This committee gives final approval to all state capital budget funding allocations, including those for school construction as recommended by the IAC.
Capital Budget – The first year of the CIP where funding is allocated for individual projects. Both the state and county approve capital budgets in the May/June time frame.
CIP – The Capital Improvements Program is a six-year lineup of project requests with cost estimates associated with each project. The BOE prepares and submits it to the state and county for funding consideration.
EFMP – The FCPS Educational Facilities Master Plan is a 10-year plan that sets goals and addresses future school-facility needs in response to enrollment growth, County Master Plan studies, renovation needs, changes in educational programs, state requirements and related issues. FCPS updates the EFMP annually as approved by the Board and submitted to the PSCP in accordance with their requirements.
IAC – The Inter-Agency Committee for Public School Construction is a state cabinet-level committee that oversees the work of the PSCP. The State Superintendent of Schools serves as the chair. Also on the Committee are the Secretary of State Planning, Secretary of the Department of General Services, a representative of the House of Delegates and a representative of the Senate. Within the total level of funding allocated by the Governor, this committee reviews and recommends approval of individual local school construction projects.
PSCP – The Public School Construction Program is the state agency responsible for administering state school construction procedures and programs.
Systemic renovations – Projects that address particular building system repairs and improvements such as roofs, boilers, chillers, parking improvements, and the like.