Grades & Report Cards

Promotion

Student placement and promotion decisions are based on student achievement and a careful review of student records. Decisions are made through a collaborative process involving school staff and parents.

Parents may request conferences with teachers at any time to discuss concerns regarding placement and progress related to their child's instructional progam.

In the elementary grades, students are promoted from one grade to the next as they progress through the essential curriculum toward the attainment of essential goals in all subject areas.

In grades 6-8, FCPS promotes a student who passes all subjects or fails only one of the four core (major) subjects for the year. FCPS offers summer school on a limited basis to middle school students who need to repeat a core subject course. Summer offerings vary year to year depending on enrollment, teacher availability, overall program needs and resources. A student who fails all four major subjects for the year will not be promoted. Promotion recommendations for students who receive passing grades only in the major subjects will be based on careful review of student records.

High school students must show progress toward meeting state and local graduation requirements. Student promotion to the next grade level is based on the number of credits earned as of the start of the school year. The minimum number of credits that must be earned for promotion is as follows:

  • Promotion to grade 10: 6 credits
  • Promotion to grade 11: 12 credits
  • Promotion to grade 12: 18 credits
  • Students who do not have the required number of credits by the end of the school year may earn additional credit in summer school.

In some cases, the Individualized Education Program (IEP) team, which includes parents, may be responsible for promotion decisions regarding special education students.

See Regulation 500-10.

Honor Roll

A sign of excellence, the Honor Roll recognizes students who have demonstrated outstanding academic achievements. In order to be included on the local school's academic honor roll, the student must meet certain criteria:

  • The student must not have earned an I (incomplete) or below a C.
  • The student must have earned no more than one C.
  • Any C must be balanced by an A, course for course.
  • All students, except seniors, must be enrolled for a minimum of 6 credits.

All courses are weighed equally. The principal sets up a procedure and assigns staff to establish the honor roll. The honor roll is validated and published by the principal.

The honor roll has two categories:

  • First Honors--grade point average of 4.0.
  • Second Honors--grade point average of 3.0-3.9.

See Regulation 400-14.

Grades Online

FCPS provides email updates and grades online for students in grades 6-12, using a software program called the Home Access Center (HAC). Parents and students can access grades and sign up for email progress reports from any Internet-connected computer. After grading tests and assignments, teachers enter the grades in their electronic grade books. They also note any missing assignments. The data is organized for convenient online viewing anytime, day or night.

HAC’s concise email alerts keep you on top of student progress—so you don’t have to remember to log in periodically. You can customize your email preferences: Choose how often and which day of the week you want notices, whether you want notices only when grades fall below a certain level.

You will need to re-subscribe to HAC grades online each school year. At the beginning of the year, expect a 2-week turnaround time on your account request.

The SunGard eSchoolPLUS Family App allows easy access from all of your devices. Read more about the app and how to get it on this flier.

Some teachers are field testing Schoology (a new FCPS Learning Management System) and will notify parents how to check their child's grades and assignments. Read more about Schoology.

Report Cards

Report cards are issued four times during the year to ­communicate students’ term grades and other classroom achievement information. Report card formats vary with the student's grade level. There are different report cards for pre-k through 5th grade. Middle schools use one format for all students in grades 6-8. High schools use one format for grades 9-12.

In the 2013-14 school year, FCPS started using new elementary report cards that give parents more detailed information about their child's performance. Report cards feature subject areas specific to each grade and indicate the student's level of achievement in those areas.

Report Card Examples

1st Grade
Understanding the Report Cards
(1 page guides to the new Report Cards)

Interim Reports

Interim reports may be issued between report cards and at any time throughout the year to notify ­students and parents about a significant decline or improvement in performance or to indicate a unique ­problem that may require attention. Parents or guardians must sign and return interim reports of unsatisfactory or declining performance within five days.

Important 2018-19 Dates

Dates may change due to school closings:

Term 1 Term 2 Term 3 Term 4
Mid-Term

October 5

Mid-Term

December 13

Mid-Term

March 1

Mid-Term

May 10

Interims Issued

October 15*

Interims Issued

December 21*

Interims Issued

March 11*

Interims Issued

May 20*

Term Ends

November 2

Term Ends

January 25

Term Ends

April 4

Term Ends

June 11-21***

Report Cards Issued

November 15

Report Cards Issued

February 6

Report Cards Issued

April 16

Report Cards Issued

June 24**

* Elementary interims are issued on the Mid-Term dates.
** Elementary report cards are issued the last day of school.
*** Depending on days closed due to inclement weather.
All dates may change due to school closings.

Transcripts are official records of high school credit courses taken, final grades and credits earned. Each student's cumulative weighted and unweighted Grade Point Average (GPA), class ranking and attendance are included on the transcript. A high school student's marking term GPA is included on each report card. The cumulative GPA is included on the end-of-year report card. Contact your school counselor for more information about transcripts or to request an official copy of a transcript.

Also see Understanding GPAs.