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Use of FCPS Facilities

Community User Groups

Terms, Conditions, and Procedures for Use of Facilities (UOF)

Approved/Existing Community User Groups (CUG)

  • Instructions to view a particular school’s UOF calendar and details of events on a particular date (available to all; you do not need to be an approved CUG or have a registered login to view)
  • Video on submitting a request form
  • Submit only a Normal Schedule Format request form (allows up to 20 event dates) at least 10 days in advance of your first event date.   
  • Follow seasonal submission chart below. Do not combine dates for two seasons on one request form.

New to FCPS Use of Facilities

A Community User Group will qualify as an approved user group if it meets these conditions:

  1. Application is made by a Frederick County, Maryland resident
  2. Provides proof of non-profit 501c3 organization – Copy of IRS approval letter
  3. Provides acceptable certificate of insurance (COI) within 7 days of submitting a request for an account (sample COI to send to your insurance provider)
SEASONAL UOF REQUEST FORM SUBMISSION TIMELINE – Priority Groups 2-5*
Season/Event Dates Submission Period Processed by School

WINTER:

FY25: Dec 1, 2024 - Feb 28, 2025

FY25: Oct 1-15, 2024 FY25: Oct 22, 2024

SPRING:

FY25: Mar 1, 2025 - Jun 6, 2025**

FY25: Jan 1-15, 2025 FY25: Jan 27, 2025

SUMMER:

FY26: Jun 7, 2025 - Aug 19, 2025**

FY26: Mar 1-15, 2025 FY26: March 24, 2025

FALL:

FY25: Aug 21, 2024 - Nov 30, 2024

FY25: Jun 1-15, 2024 FY25: June 22, 2024

* Only request forms submitted during the two-week submission period will be considered for a shared usage arrangement with other CUGs, if required. Request forms may be submitted after the submission period for a current season, but will be considered based only on availability of the space.

**Coincides with approved School Calendar for the first and last day of school for students; end of year could be extended due to inclement weather dates.

Priority 1 Groups (including PTA/Booster) may submit request forms at any time throughout the school year.

Priority 2-5 Groups: Event dates during two different seasons may not be included on the same request form; submit two separate request forms. A request form submitted including event dates over two or more seasons will automatically be declined.

Inclement Weather

Instructions to determine the status of buildings or fields for CUG events.

High School Auditorium Usage

Request to Mow/Maintain an FCPS Field

  • Special permission is required; see UOF Standard Operating Procedures (link above)
  • Complete and email the following documents to Contact shown below

Other Organizations Responsible for Booking FCPS Gyms and Fields

City of Frederick Parks & Recreation:

  • Gym and Fields:  Butterfly Ridge ES, Governor Thomas Johnson MS, Lincoln ES, Whittier ES
  • Fields Only:  Hillcrest ES, Monocacy ES, Monocacy MS, North Frederick ES, Parkway ES, Waverley ES

    For additional information on City of Frederick indoor or outdoor uses, please contact:

Email: registrationdesk@cityoffrederickmd.gov
Phone: 301-600-1450

Frederick County Parks & Recreation:

  • Gym and Fields: Brunswick ES, Centerville ES, Deer Crossing ES, Middletown PS, Oakdale ES, Sugarloaf ES*, Thurmont MS*, Tuscarora ES, Walkersville ES, Rock Creek School (gym only for adaptive programming)
    *Fields unavailable: under repair thru Feb 2025.

    For additional information on Frederick County indoor or outdoor uses, please contact:

Email: parksandrecreation@frederickcountymd.gov
Phone: 301-600-2151

Town of Mount Airy:

  • Fields Only: Twin Ridge ES

Contact Information

Deb Walukonis, FCPS Use of Facilities Coordinator
Deborah.walukonis@fcps.org
Facilities.uof@fcps.org
Phone:  301-644-5229

School Use of Facilities Site Administrators Directory

  • For event cancellations or modifications, email the Primary and Secondary School Site Administrators and UOF Coordinator
  • Email subject line must state: “REQUEST TO CANCEL” or “REQUEST TO MODIFY” if applicable